Thank you for booking Richard Street Studios.
These Terms and Conditions apply to all bookings of Studio 1 (“the Studio”). By making a booking, the person making the booking (“the Booker”) agrees to comply with these Terms and Conditions and to ensure that all members of their group, guests and attendees do the same.
Booking and Payment
1.1. A booking is confirmed once the required booking information has been provided and any required deposit or payment information (e.g. Purchase Order Number) has been received.<>/p
1.2. The Booker must provide accurate information about the proposed use of the Studio, including the type of activity, expected number of attendees and any equipment or additional requirements.
1.3. The Studio must only be used for the purpose stated at the time of booking. Any significant change to the proposed use must be agreed with the venue in advance.
1.4. The Booker is responsible for ensuring that their booking does not exceed the maximum capacity of the Studio.
1.5. All hire charges must be paid in accordance with the payment terms provided at the time of booking.
1.6. The venue reserves the right to refuse or cancel a booking where the proposed activity is considered unsuitable for the Studio or likely to cause a risk to people, property or the reputation of the venue.
1.7. The Booker shall be personally present in the Studio and shall accept full liability for themselves and any of their visitors, business associates, officers or employees.
2. Cancellation
2.1. Cancellation notice by the Booker must be made as soon as possible. A charge will not be added if a cancellation has been made more than 48 hours before the start time of the event, but the room hire fee will still be charged if a cancellation is made within the 48 hour period.
2.2. Refunds and cancellation charges will be applied in accordance with the cancellation terms provided at the time of booking.
2.3. Where a booking is cancelled by the venue due to circumstances outside its reasonable control, the venue will, where possible, offer an alternative date or refund any payments made for the affected booking. The venue will not be responsible for any additional costs incurred by the Booker.
3. Access and Hire Period
3.1. The Studio may only be accessed during the agreed hire period.
3.2. The Booker must ensure that their group arrives and leaves within the agreed booking times.
3.3. The venue may charge additional hire fees where the Booker or their group overruns the agreed booking time.
3.4. The Booker is responsible for ensuring that all attendees leave the premises safely at the end of the booking.
4. Use of the Studio
4.1. The Studio, and the people in it, must be treated with care and respect.
4.2. Furniture and equipment must not be moved, removed from the Studio or used for purposes other than those intended without prior permission.
4.3. Nothing may be fixed, attached or stuck to the walls, floors, ceilings, doors or other surfaces without prior approval.
4.4. The Booker must not undertake any activity that could damage the building, fixtures, fittings or equipment.
4.5. The use of candles, naked flames, smoke machines, pyrotechnics or other potentially hazardous materials or equipment is not permitted without prior written approval.
4.6. Any electrical equipment brought into the Studio by the Booker must be safe, in good working order and appropriate for use on the premises.
4.7. The building is an animal-free space due to allergies of a tenant.
5. Capacity, Safety and Emergency Procedures
5.1. The Booker is responsible for ensuring that the number of people attending does not exceed the agreed capacity of the Studio.
5.2. Emergency exits, fire extinguishers, fire alarms and other safety equipment must remain accessible at all times.
5.3. Fire exits must not be blocked or obstructed.
5.4. The Booker must familiarise themselves and their attendees with the venue’s emergency procedures.
5.5. The Booker must immediately report any accident, injury, damage or safety concern to a member of the venue team.
5.6. The venue reserves the right to stop an activity or require people to leave the premises where it considers there to be a serious risk to health, safety or property.
6. Children and Vulnerable People
6.1. Where children or vulnerable people are attending an event, the Booker is responsible for providing appropriate supervision and ensuring that suitable safeguarding arrangements and policies are in place.
6.2. The venue does not accept responsibility for the supervision of children or vulnerable people attending a Booker’s event unless this has been specifically agreed in writing.
6.3. The Booker must ensure that any necessary safeguarding, DBS or other legal requirements relating to their activity are met.
7. Alcohol, Smoking and Illegal Activities
7.1. Smoking and vaping are not permitted inside the building or on the outside pavement. If you wish to smoke please walk down the street.
7.2. Alcohol may not be brought onto or consumed on the premises.
7.3. The use, possession or distribution of illegal drugs or other illegal substances is strictly prohibited.
7.4. The venue reserves the right to refuse entry to, or remove from the premises, anyone who is behaving in a threatening, abusive, discriminatory or unsafe manner, or who appears to be excessively intoxicated.
8. Noise and Neighbours
8.1. The Booker must ensure that noise is kept to a reasonable level and does not cause nuisance or disturbance to other users of the building or neighbouring properties.
8.2. Doors and windows should be kept closed where necessary to minimise noise disturbance.
9. Cleaning and Rubbish
9.1. The Studio must be left clean and tidy at the end of the booking.
9.2. All rubbish must be placed in the designated bins or removed from the premises as instructed by the venue.
9.3. Food and drink must only be consumed in areas where this has been permitted.
9.4. Additional cleaning charges may be applied where the Studio is left in an unreasonable condition.
9.5. No materials or substances should be poured down the sinks at any time.
9.6. The refrigerator is a shared property and food must be removed at the end of each day. Any food left overnight will be removed by the Studio Manager.
210. Damage and Loss
10.1. The Booker is responsible for any damage caused to the Studio, the building, furniture, fixtures, fittings or equipment by the Booker, their guests, attendees, contractors or suppliers.
10.2. The venue reserves the right to charge the Booker for the reasonable cost of repairing or replacing damaged property.
10.3. The venue is not responsible for personal belongings, equipment or other property brought onto the premises by the Booker or their attendees.
10.4. Any lost property should be handed to a member of the venue team.
10.5. The Booker shall not make any alterations or additions to the Studio or anywhere else within the building.
10.6. The Booker shall not bring any noxious, inflammable, explosive, dangerous or radio-active substances into the Studio.
11. Equipment
11.1. The Booker must only use venue equipment that has been included in their booking or specifically agreed in advance.
11.2. The Booker is responsible for ensuring that equipment is used safely and appropriately.
11.3. Any faults or damage to venue equipment must be reported immediately.
12. Behaviour and Equality
12.1. The venue is committed to providing a welcoming, inclusive and respectful environment.
12.2. The Booker and their attendees must not engage in harassment, bullying, discrimination, threatening behaviour or any other conduct that may cause distress or harm to others. Discrimination or harassment on the basis of protected characteristics is not tolerated.
12.3. The venue reserves the right to terminate a booking immediately where serious or unacceptable behaviour occurs.
13. Insurance and Responsibility
13.1. The Booker is responsible for ensuring that they have any insurance required for their particular activity or event.
13.2. Where appropriate, the venue may request evidence of public liability insurance before confirming a booking.
13.3. The Booker is responsible for ensuring that any external suppliers, performers, instructors, contractors or other professionals they engage have appropriate insurance and qualifications where required.
13.4. The Booker remains responsible for their event and the conduct of attendees throughout the hire period.
13.5. The Booker shall not use the Studio in such a way whereby any insurance might be vitiated.
14. Photography, Filming and Publicity
14.1. Photography and filming for personal or event purposes is permitted unless otherwise agreed, provided that it does not interfere with other venue users or compromise privacy or safeguarding.
14.2. The Booker is responsible for obtaining any necessary permissions or consents from people appearing in photographs or recordings made during their event.
14.3. Commercial photography or filming must be agreed with the venue in advance.
15. Accessibility
15.1. The venue aims to make Studio 1 accessible and welcoming to all users.
15.2. The Booker should inform the venue of any access requirements at the time of booking so that reasonable arrangements can be considered.
15.3. The Booker must not obstruct accessible routes, entrances, exits or facilities.
16. Venue Access and Security
16.1. Keys, fobs, access codes or other security information provided to the Booker must not be shared with anyone who is not part of the booking.
16.2. The Booker must ensure that doors and windows are secured as instructed when leaving the premises.
16.3. Any lost keys or fobs must be reported immediately. The venue may charge reasonable replacement or security costs.
16.4. The last person in the building has the responsibility of setting the alarm. Full instruction on how to use the alarm will be given upon induction and can be found in the Studio Guide document.
16.5. All guests must sign in and sign out of the building, in the entrance foyer.
16.6 Bookers should not grant access to anyone they don’t know or are not expecting.
16.7. Bookers are recommended to park in the surrounding car parks which include Matalan Car Park. Alternative travel is encouraged via the Rochdale Train Station and Rochdale Metrolink, which are in the immediate radius of Richard Street Studios.
17. Right to Refuse or End a Booking
17.1. The venue reserves the right to refuse or terminate a booking where:
- the Studio is being used for a purpose that was not agreed;
- the Booker breaches these Terms and Conditions;
- there is a serious health and safety concern;
- the activity is illegal;
- there is serious damage to the premises or equipment;
- there is threatening, abusive, discriminatory or disruptive behaviour; or
- the venue reasonably believes that the booking presents an unacceptable risk to people, property or the operation of the venue.
17.2. Where a booking is terminated because of the Booker’s actions or breach of these Terms and Conditions, the venue may retain any payments already made and may seek payment for any additional costs or damage incurred.
18. Complaints and Issues
18.1. Any concerns about the Studio or the booking should be raised with a member of the venue team as soon as possible so that the issue can be addressed.
18.2. Complaints should be submitted in writing where they cannot be resolved informally.
19. Agreement
By confirming a booking of Studio 1, the Booker confirms that they have read, understood and agreed to these Terms and Conditions.
The Booker also agrees to ensure that all people attending their booking comply with these Terms and Conditions.
The venue reserves the right to update these Terms and Conditions from time to time. The Terms and Conditions applying to a booking will be those in place at the time the booking is confirmed.
